Sonasoft: email archiving done right!

metalman

Active Member
Member
Joined
Mar 31, 2005
Messages
10,232
Reaction score
3,006
IRS Standards for Using Email



    • All federal employees and federal contractors are required by law to preserve records containing adequate and proper documentation of the organization, functions, policies, decisions, procedures, and essential transactions of the agency. Records must be properly stored and preserved, available for retrieval and subject to appropriate approved disposition schedules.
    • The Federal Records Act applies to email records just as it does to records you create using other media. Emails are records when they are:
      • Created or received in the transaction of agency business

      • Appropriate for preservation as evidence of the government’s function and activities, or

      • Valuable because of the information they contain
    • If you create or receive email messages during the course of your daily work, you are responsible for ensuring that you manage them properly. The Treasury Department’s current email policy requires emails and attachments that meet the definition of a federal record be added to the organization’s files by printing them (including the essential transmission data) and filing them with related paper records. If transmission and receipt data are not printed by the email system, annotate the paper copy. More information on IRS records management requirements is available at http://erc.web.irs.gov/Displayanswers/Question.asp?FolderID=4&CategoryID=5 or see the Records Management Handbook, IRM 1.15.1 http://publish.no.irs.gov/IRM/P01/PDF/31421A03.PDF).
    • An email determined to be a federal record may eventually be considered as having historical value by the National Archivist prior to disposal. Therefore, ensure that all your communications are professional in tone.
    • Please note that maintaining a copy of an email or its attachments within the IRS email MS Outlook application does not meet the requirements of maintaining an official record. Therefore, print and file email and its attachments if they are either permanent records or if they relate to a specific case.
 
Heat, vibration, and subpoena's have all been shown increase the risk hard drive failures.
Not to mention flying airplanes into the buildings that house them. Luckily they didn't resort to that.
 
IRS failed to tell federal court of lost Lois Lerner emails

"on Feb. 26, the IRS provided its first production of documents in response to a Judicial Watch Freedom of Information Act lawsuit filed in October 2013. No mention was made of Lerner emails being lost, even though the original Judicial Watch FOIA lawsuit filed in May 2013 specifically sought them."
 
IRS_Weird_Tax_Trick.jpg
 
DOJ announces judgement on Lois Lerner IRS scandal

According to The Hill, the settlements pertain to two cases, one with 41 plaintiffs and another with 428 plaintiffs. The agreements await approval from federal district court judges.

In 2013, the Treasury Inspector General for Tax Administration released a report finding that the IRS had subjected Tea Party groups’ applications for tax-exempt status to extra scrutiny and delays. The revelations prompted the lawsuits as well as congressional investigations.

In one of the settlement documents, the IRS says that its treatment of the plaintiffs was “wrong” and that the agency offered a “sincere apology.” The agency said that it is committed to “avoiding any selection and/or further review of tax-exempt applicants or entities that is based solely on the name or policy positions of such entity.”

Attorney General Jeff Sessions said in a statement that there was “no excuse” for the IRS’s conduct.

“Hundreds of organizations were affected by these actions, and they deserve an apology from the IRS,” he said. “We hope that today’s settlement makes clear that this abuse of power will not be tolerated.”

We also learned today that the current IRS Commissioner, John Koskinen, will be hitting the exit in November. President Trump will be choosing David Kautter, who is currently the Treasury Department’s assistant secretary for tax policy, to serve as interim IRS Commissioner as of November 13th. Koskinen’s term will end November 12th.

While he was eligible for reappointment, as a result of his handling of the IRS targeting scandal, he’s fiercely opposed by Congressional Republicans. Koskinen was accused of stonewalling congressional investigators looking into Lerner’s activities as well as covering up for the Obama administration.
 
Back
Top